Quezlo Hospital & Wholesale Management: User Guide

Installing

1. Windows: run Quezlo-Setup-Windows.exe. It installs for your user account. The installer is not code-signed yet, so if SmartScreen warns you, choose More info → Run anyway, but only for a file you got from us.
2. Android: install the APK file we send you. Android may ask you to allow installs from that source.
3. Web: open the address we give you in a modern browser. The data is kept in that browser.

Activating your licence

1. Enter your 16-character licence key (it starts with QZ) and press Activate.
2. The key is checked online. After that the app works offline for up to 7 days between checks. If there is no internet at first, the key is activated for now and checked later.
3. Each licence has a device limit, set when you get the licence. Devices that connect to your main computer over your network work on its database.
4. See or change your key later in Settings → License.

Setup wizard

1. Choose your business type: wholesale or medical agency, pharmacy or medical store, clinic or dispensary, and more.
2. Enter your business profile and logo, and pick the modules you need. Modules that are not built yet are shown as coming soon.
3. Choose the bill scanner: the free scanner reads bills on the device; the Google AI scanner sends bill photos to Google with your own API key.
4. Choose solo use or team logins, and give each staff member a role.

Language and screens

1. The app starts in Roman Urdu. Press the language button at the top to switch to English, and again to switch back.
2. Use the moon button for the dark theme, and Ctrl+K to search for any screen.

Reception and tokens

1. Open Reception & Token. Search an old patient by phone, MR number or name, or fill in a new patient. Tick Sehat Card patient if they hold one (claims are not in the app yet).
2. Choose Doctor (OPD) or Laboratory, pick the doctor, write the problem and the fee, and press Token issue + slip.
3. Today's queue on the right shows who is waiting and who is inside.
4. Open TV Token Display on a screen in the waiting area. It shows the current token and calls it out loud with the device's voice.

Doctor desk (OPD)

1. Open Doctor Desk (OPD) and call in the next patient. Past visits are shown below.
2. Enter vitals, complaint, diagnosis and notes, then add the medicines to the prescription.
3. Tick the tests you want. When you save the visit, the order goes to the lab worklist (if the lab module is on).

Laboratory

1. Open Laboratory to see the worklist. 14 common tests are ready, and you can add your own tests and rates.
2. Open an order, enter the values and save. Each value is compared with its normal range and marked High or Low. Check the flags before you rely on them.
3. Press Report complete, then print the report, save it as a PDF or send it on WhatsApp.

Retail counter (pharmacy)

1. Open Retail Counter. Scan a barcode or type a medicine name, and choose strip, box or pack.
2. Use Medicine by token to load what the doctor prescribed for a token number.
3. Press Cash – done for a walk-in cash sale, or Checkout for bank payment and change.

Purchases from a bill

1. Open Purchases (Stock in) and take a photo of the supplier's bill, or scan it with a scanner on Windows.
2. Check the draft line by line: batch, expiry, billed and received quantity, free scheme and rates. Scanned bills can have mistakes, so always check them.
3. Confirm the draft to add it to stock. Short receiving, rate alerts, split payment and purchase returns are also supported.

Godown and stock

1. Open Store / Stock to see each product with company, rate, MRP, expiry and low-stock flags. Selling takes the batch that expires first.
2. Use Excel / CSV import to add your products and opening stock (save the Excel sheet as CSV first).
3. Watch the dashboard for expiry and low-stock notifications.

Sales, credit and bills

1. Wholesale Sales: pick the customer; their rates, discount and credit limit are applied. Only the owner can go over a credit limit.
2. Kacha khata keeps rough credit notes and reminds you at closing time.
3. Settings → Bill design: choose one of 17 designs, and a big printer (A4 / A5) or a small thermal receipt printer (80 mm or 58 mm).

Accounts and day closing

1. Add expenses as they happen, with a photo of the receipt if you like.
2. At the end of the day open Day closing, count the cash in the drawer and enter it. The app shows what should be there and any shortfall.
3. Reports show profit, amounts to receive and pay, and dead stock.

Staff and salary

1. Open Staff (HR) to add staff, mark attendance each day and record salary, advances and loans.
2. Make salary slips for each person from the same screen.

Several devices on one database (LAN)

1. On the main PC open Settings → LAN and choose Server. The screen shows the port (4646 by default) and a 4-digit PIN.
2. On each other device choose Client and enter the server PC's IP address (for example 192.168.1.10), the port and the PIN.
3. All devices must be on the same private network. LAN traffic is not encrypted, so never use public Wi-Fi. The web version can only be a client.

Connections (optional)

1. Open Settings → Connections to add a Google Gemini API key, a WhatsApp Cloud API token and phone number ID, or a Gmail address and app password.
2. These use your business's own accounts. Leave them empty if you do not need them. Without them, WhatsApp opens with the message ready and you press send.

Backups

1. Open Settings → Backup to save a backup file, or to restore one. Restoring replaces all data on that device.
2. The backup file is not encrypted and contains patient data. Keep copies somewhere safe, off the PC.
3. Backups made by newer test builds leave out your Google Gemini key, WhatsApp token and Gmail app password, so enter them again on a new device. Backups made by older test builds may still contain them; if you are not sure which build you have, ask us.

Before your first day checklist

1. Enter your products and opening stock, or import them from Excel / CSV.
2. Add your doctors, staff logins and roles.
3. Print a test token slip, a bill and a lab report on your own printer.
4. Make a first backup and keep it off the PC.

Deleting your data

See Delete your data for each edition.

Help

Email [email protected]. Read the privacy policy and the terms of use.

More guides, including videos, will be added here.